THE V EXPERIENCE
Victoria’s Proprietary 6-Phase Process has led to stunning results around the world.
Custom-crafting each keynote, Victoria will immerse herself in your organization, collaborate closely with your events team, study your website and materials, share content options to get your input, show up early, and weave in the specifics you want and need to make sure she knocks it out of the park.
The result? An unforgettable learning experience with immediately applicable tools
. . . and insights that will last a lifetime.
The V Experience
Victoria's Proprietary 6-Phase Process
1
Exploration
Includes:
- Pre-call research by you—You’ll share Victoria’s website and info with your key decision makers and discuss internally.
- Pre-call research by Victoria—Victoria will research your organization prior to the call.
- Call #1—Initial conference call with Victoria and your key stakeholders. On this call you’ll discuss / review:
○ Date, timeline
○ Initiatives, areas of focus, intended outcomes, vision
○ Victoria’s programs (keynote and/or workshops—virtual or live) and how Victoria’s areas of expertise can contribute to your success.
○ Value-add and gift options
○ Budget options - Assessment of fit—Victoria will assess if your values and culture align with hers.
- Placement of hold—if you are sincere in your interest, we’ll place a “1st hold” on the date which means you have “right of first refusal” on the date. If another client requests that date, we will inform you in writing. You will then have 24 hours to sign a contract or forfeit the date.
- Internal discussions—you’ll meet with your other key stakeholders following the call to determine if you want to move forward. We’ll be doing the same.
2
Confirmation
Once we’ve each agreed to work together, we move into the confirmation phase (aka: the paperwork phase).
- Contract
- Invoices as needed
- W-9
- NDA (where appropriate)
- Onboarding as a new vendor for your organization
- Victoria’s intro, bio, photos, AV rider, etc. (aka: Event Planning Resources)
- Recording agreement (if applicable)
3
Preparation
Once we have the paperwork in place, Victoria gets to work prepping. Each event she does is 100% custom-crafted to meet your intended outcomes while simultaneously creating an engaging, entertaining, humor-filled, high energy, interactive learning experience.
- Call #2—with key stakeholders to align on vision. Victoria will ask you about the event, culture, your audience, their work lives, your intended outcomes/goals, and the type of experience you want in the keynote (and/or workshop).
- Pre-Event Questionnaire—we’ll send you a document with specific questions so Victoria can learn more about your organization—everything from your event set up to your acronyms and your initiatives. Your key stakeholders will collaborate to complete this questionnaire together.
- Independent research—Victoria will also invest time to independently learn more your organization and if needed, will speak to a few key people who represent the larger audience body.
- 1:1 Confidential Calls with Senior Leaders—to learn about their vision and intended outcomes
- Teaser video production—If part of your budget/package, Victoria will record a brief message and have her editor polish a custom 1-min sizzle video you can use internally for promotional purposes to get your attendees excited about the upcoming event.
- Call #3—Victoria meets with you one more time to review final content options and keynote flow, get your input and make sure you’re all on the same page. This way, you can make any adjustments if anything has changed internally . . . and you’ll know just what to expect—aka: no surprises. Clients love this call and get very excited for the event.
4
Pre-Production
Includes:
- City arrival—Victoria arrives on site at your event location city and hotel.
- Tech A/V check (slides, sound, mic)—or if virtual, we do the tech test virtually with your tech team.
- Reception—if time permits, Victoria will come to your reception to meet people, do some final research, and get a sense for the scene.
- Optional: Victoria to offer a 20-minute “Ask Me Anything Leadership Roundtable”—for your team on-site. This can be prior to your reception or dinner.
5
Performance
Includes:
- Pre-show venue arrival (day of)—Victoria shows up at your event room early (live or virtual) and is there ready to go, so you’re not wondering and worried.
- Show time—Now, it’s show time. Due to her extensive preparation and customization, Victoria will knock it out of the park for you.
- FREE downloadable PDF—for your attendees, which recaps the main keynote insights.
- Audience meet & greet—time permitting, Victoria will talk with audience members after and do book signing or photos before she heads out.
6
POST-EVENT VALUE ADD
Includes:
- Recording Rights—If part of your budget and package, Victoria will grant you permission to record her keynote. Video to be posted in a private, password protected, non-downloadable site for a period of 90 days following the keynote. This is an invaluable opportunity for attendees who want to re-experience the keynote and for other key team members who couldn't attend live to have an opportunity to view. We will supply a recording rights contract.
- Debrief call—with your key stakeholders to celebrate the wins, review the experience and discuss next steps.
- Follow-Up Sessions for your attendees—These are VALUE-ADD options for an additional fee and can be done on-site live or virtually.
Please note: Your fee covers Victoria’s team’s time and administrative costs related to your project. Where applicable, your fee also covers speaker bureau / agency fees.